Must-Have Printer Accessories for Every Office
Having the right printer accessories can make your office more productive and efficient. Here are some must-have add-ons and tools to accessorize your office printer.
Paper Trays and Stands
Extra paper trays allow you to load different paper types or sizes so you can print documents without having to swap out paper repeatedly. Stands neatly organize both the printer and paper trays to save desk space.
- Extra paper trays - Add 2 or more for easy paper loading
- Printer stands - Lift the printer off the desk to save space
Toner and Ink
Having extra toner cartridges or ink on hand ensures you don't run out when you need to print important documents.
- Original toner cartridges - Avoid jams and poor print quality
- Extra ink cartridges - Always have a backup ready
Cleaning Kits
Cleaning kits help remove dust, ink, and paper particles that can degrade print quality over time.
- Swabs and wipes - For cleaning printer heads and rollers
- Air dusters - Blow out paper dust and debris
- Cleaning fluids - Dissolve dried ink and toner
Printer Cables
Quality printer cables ensure reliable connectivity between your printer and computer.
- USB printer cables - For direct wired connections
- Ethernet cables - For networked office printers
Wireless Printing Adapters
Wireless adapters allow you to print from mobile devices or position the printer anywhere in the office.
- WiFi adapters - Print wirelessly from phones and laptops
- Bluetooth adapters - Simple wireless printing
Accessorizing your office printer with items like extra paper trays, toner, cleaning tools, cables, and wireless adapters can help maximize its performance and convenience. Investing in the right add-ons makes printing easier on both users and IT personnel.
Paper Trays and Stands for Office Printers
Adding extra paper trays and stands are practical accessories that can improve convenience and productivity with your office printer. Here's how they can help.
Benefits of Extra Paper Trays
- Load different paper sizes or types without swapping paper
- Reduce paper jams by using the right tray for each job
- Print high volume jobs without reloading paper
- Switch between letterhead, plain, photo, and thick paper stocks
For example, you can load A4 paper in one tray and letter size in another. Or, fill one tray with your letterhead stock for correspondence and another with plain paper for internal documents.
Tips for Adding Paper Trays
- Check printer manual for maximum number of trays
- Match the same capacity and paper size as existing trays
- Use continuous feed trays for very high volume jobs
- Select trays with adjustable paper guides for flexibility
The HP LaserJet Enterprise MFP M725 series, for instance, supports up to 4 optional 500-sheet paper trays for a total capacity of 2,300 sheets.
Benefits of Printer Stands
- Saves desk space by lifting the printer off the work surface
- Allows positioning trays under the stand for easy access
- Provides storage space for paper and supplies
- Keeps printer stable for optimal print accuracy
For example, the Canon imageRUNNER ADVANCE C3530i II printer stand frees up workspace area by moving the printer off the desk entirely.
Tips for Choosing Stands
- Check maximum printer size and weight capacity
- Select adjustable-height stands for ergonomics
- Consider floorspace - some stands have small footprints
- Match brand to printer for proper fit and styling
Investing in extras trays and stands tailored to your specific office printer model helps make printing and paper management more seamless. Consult printer manuals or vendors to find compatible accessories.
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Wireless Printing Adapters for Your Office Printer
Adding wireless capabilities to your existing printer with a WiFi or Bluetooth adapter can provide more flexibility and convenience for your office.
Benefits of Wireless Printer Adapters
- Print from laptops, phones and tablets wirelessly
- Share printing access with multiple employees
- Place printer anywhere without cable length issues
- Reduce cable clutter for a neater workspace
For example, a WiFi adapter lets people print straight from their laptops without having to connect a cable each time. Bluetooth adapters allow printing from mobile devices like phones and tablets.
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Choosing a Wireless Printer Adapter
- WiFi Adapter - Connects via office wireless network
- Bluetooth Adapter - Direct wireless connection to mobile devices
- Speed - Match adapter throughput to printer speed
- Setup - Some have WPS for automatic connections
- Security - encryption prevents unauthorized access
For instance, the Star Micronics MDP3550 Wireless LAN adapter offers WiFi printing at speeds up to 40ppm with 128-bit WEP encryption security.
Tips for Setup and Use
- Check printer compatibility - may require firmware update
- Install adapter hardware securely in printer
- Connect and configure adapter with printer menus
- Add wireless printer to office network and devices
- Position printer so adapter has line-of-sight to router
With proper setup following printer and adapter instructions, wireless printing can be seamless. Some troubleshooting may be needed for older printers or network issues.
Going Wireless
Choosing an appropriate WiFi or Bluetooth adapter matched to your printer speed and connectivity needs can provide flexible wireless printing for your office without replacing printers. Follow best practices for setup and network configuration to maximize convenience and performance.
Boost Your Productivity with These Printer Upgrades
The right printer upgrades can optimize efficiency, reduce waste, and improve workflow in a busy office environment. Here are some of the top add-ons to consider.
Faster Print Speeds
- Reduce waiting around for large print jobs to finish
- Get documents, photos, and graphics printed quicker
- Increase pages per minute with higher duty cycle ratings
For example, upgrading from a 20ppm printer to a 50ppm model cuts print times in half for letter-sized output.
Increased Paper Capacity
- Reload paper less frequently
- Uninterrupted printing for very large jobs
- Separate trays allow quick media switching
Some printers support optional 500-sheet paper trays to boost capacity to 2,300 sheets to reduce downtime.
Duplex Printing
- Save paper by printing on both sides
- Automatic duplexing for efficient two-sided output
- Cut paper costs and toner use significantly
Integrated duplexing, such as in the Xerox VersaLink C8000W, delivers flexible two-sided printing without user intervention.
Wireless Connectivity
- Print from anywhere in the office wirelessly
- Share printers easily over the network
- Reduce cable clutter with wireless setups
Adapter kits like the HP Jetdirect 3000w allow nearly any printer to be upgraded to wireless Ethernet networking.
Compact Footprint
- Reclaim workspace with smaller printers
- Space-saving integrated trays and feeds
- All-in-one units combine functions in one device
For example, the Brother MFCL2710DW packs printing, scanning, faxing, and copying into one compact unit.
Upgrade for Productivity
Assessing current office printing pain points and selecting aftermarket upgrades suited to workflow needs is key to boosting productivity. Faster speeds cut wait times while increased capacity reduces downtime.
Increase Office Productivity with Faster Print Speeds
Upgrading from a slow office printer to a faster high-speed model can greatly improve workflow efficiency.
Benefits of Faster Print Speeds
- Shorter wait times for printing documents or photos
- Higher pages per minute rating saves time on big jobs
- Faster first page out so prints start quicker
- Higher monthly duty cycle for increased output
For example, a printer rated for 50ppm can output a 20-page document in just 24 seconds versus 48 seconds on a 25ppm printer.
Factors that Increase Print Speed
- Processor performance - faster multi-core CPUs
- Memory - more RAM improves data flow
- Print technology - laser printers faster than inkjets
- Connectivity - USB, Ethernet, or wireless
- Output quality - lower dpi is quicker
Combining upgrades like a 1.2 GHz quad-core processor with 256MB RAM delivers blazing speeds, while sacrificing print resolution slows things down.
Tips for Choosing a Fast Office Printer
- Assess printing workflow needs - occasional versus high volume
- Determine average monthly print volumes
- Select technology - laser, LED, inkjet etc.
- Compare print speeds in pages per minute (ppm)
- Factor in duty cycle and paper capacity
Leasing an industrial speed printer like the Xerox Nuvera capable of over 200ppm makes sense for major print shops but not typical offices.
Optimizing Printer Performance
While maximum printer speed is fixed, some factors impact throughput:
- Use printer driver settings optimized for speed
- Upgrade router, network, cables for fastest connectivity
- Prioritize print job server resources
- Schedule big jobs during downtimes
Getting the right printer speed for your workflows along with optimized network infrastructure ensures the fastest office printing possible.
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Essential Printer Accessories For Home Office
When setting up a home office, having the right printer accessories can make a big difference in productivity and organization. Here are some essential printer accessories to consider:
What Are The Best Printer Stands For Home Office?
Here are some of the best printer stands for home office based on the search results:
- HUANUO Printer Stand - This printer stand is considered the best overall by The Sacramento Bee and TheStreet. It has a sturdy construction and can hold up to 44 pounds. It also has adjustable shelves and a cable management system.
- YBING Printer Stand Industrial Printer Cart with Wheels - This printer stand is recommended by The Jerusalem Post. It has a modern industrial design and is made of high-quality materials. It also has wheels for easy mobility.
- Natwind 3-Tier Printer Stand with Wheels - This printer stand is featured on Storables. It has three tiers for storage and organization and can hold up to 200 pounds. It also has wheels for easy mobility.
- Safco Products Printer Stand - This printer stand is considered the best material by TheStreet. It is made of high-quality steel and has a powder coat finish. It also has a storage shelf and four swivel casters.
- Mind Reader Printer Stand - This printer stand is considered the most adjustable by The Sacramento Bee. It has adjustable shelves and can hold up to 75 pounds. It also has a cable management system and a storage drawer.
- Simple Trending 2 Tier Printer Stand - This printer stand is recommended by The Jerusalem Post. It has a simple design and is made of high-quality metal. It also has two tiers for storage and organization.
- ZBRANDS Printer Stand Cart - This printer stand is featured on Electronics Hub. It has a modern design and is made of high-quality materials. It also has a storage shelf and wheels for easy mobility.
