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Maintaining Detailed Calibration Records for Standards Compliance and Traceability

Maintaining Detailed Calibration Records for Standards Compliance and Traceability

Achieve Accuracy and Precision with Calibration Solutions

Calibration is a vital process in many industries that require accurate measurements and ensuring quality control. Proper calibration guarantees the reliability and precision of inspection, testing, and monitoring equipment. This allows organizations to reduce failures, waste, and uncertainties in their manufacturing or production processes. Implementing an effective calibration program delivers significant benefits.

Importance of Calibration

Calibration ensures that instrumentation and equipment used for inspection, testing, measurement, and monitoring are performing according to their specifications. Over time and through use, instruments drift out of calibration and start providing incorrect readings. This leads to imprecise measurements and unreliable test data.

Regular calibrations compare equipment against a known, trusted standard to identify deviations and bring instruments back into tolerance. This confirms that devices and systems are functioning accurately and with a high degree of precision.

Types of Calibration

Different calibration methods are used based on the parameter being measured:

  • Temperature calibration (thermocouples, RTDs, thermistors)
  • Pressure calibration (gauges, sensors, transmitters)
  • Torque calibration (wrenches, screwdrivers, ratchets)
  • Electrical calibration (multimeters, calibrators, sources)
  • Dimensional calibration (gauges, micrometers, calipers)

Calibration Best Practices

To achieve the highest accuracy and precision:

  • Use NIST traceable calibration standards to provide trusted reference values
  • Follow documented calibration procedures for consistency
  • Ensure proper handling and storage of instruments and standards
  • Calibrate equipment at suitable intervals based on usage, conditions, reliability data
  • Use calibration software to schedule and track calibrations

In-House Calibration vs External Calibration

Organizations can choose to calibrate instruments internally or use an accredited external calibration laboratory. Here is a comparison:

In-House CalibrationExternal Calibration
  • Lower costs for high volume calibration
  • Faster turnaround time
  • Better control over scheduling
  • Access to wider range of standards
  • Accredited to perform specialized calibrations
  • Lower investment in equipment and training

Organizations should evaluate their calibration needs, volume, and capabilities to determine if in-house or external calibration is more suitable.

Maintaining Traceability

Calibration laboratories must provide traceability of their measurements to national or international standards, through an unbroken chain of comparisons. This traceability provides confidence in the accuracy of calibrations. Keeping detailed calibration records also enables traceability.

Achieving Quality Objectives

A robust calibration program with trained technicians, reliable equipment, and scheduled routines enables organizations to achieve their quality and process control objectives. Maintaining properly calibrated measurement instrumentation is a key element in managing any quality system.

Importance of calibration for quality control

Calibration plays a crucial role in quality control across many industries. Proper calibration of inspection, measurement and test equipment ensures accuracy and reliability which is vital for quality assurance.

What is calibration?

Calibration is the process of comparing an instrument or device to a known, trusted standard to detect deviations from specifications. It involves making adjustments to bring equipment back within tolerance if deviations are found outside acceptable limits.

Benefits of calibration

Effective calibration provides many benefits for quality control:

  • Ensures accuracy and precision of measurements
  • Allows early detection of instrumentation issues
  • Prevents use of out-of-tolerance equipment
  • Reduces uncertainties and errors
  • Improves product and process quality
  • Increases customer satisfaction
  • Demonstrates commitment to quality

Consequences of poor calibration

Using instruments that are out of calibration can negatively impact quality:

  • Measurements and test data are unreliable
  • Defective parts may be accepted
  • Good products may be rejected incorrectly
  • Failures detected late lead to scrap and rework
  • Inability to meet specifications consistently

Calibration in manufacturing

In manufacturing, calibration ensures gages, testers, sensors and other equipment used for inspection and testing maintain accuracy. This provides confidence in the measurement data used to verify quality at all stages of the process.

Calibration in laboratories

Laboratories rely on calibration to ensure integrity of results from chemical analyses, physical/mechanical testing, electronics testing and more. Traceability to national standards is obligatory in most laboratory accreditations.

Process monitoring

Properly calibrated transmitters, indicators and analyzers enable accurate monitoring of process conditions like temperature, flow, pressure, pH and composition. This allows prompt adjustments to keep processes stable and within specifications.

Calibration standards

Calibration must be performed using standards that are traceable to national/international standards maintained by approved bodies such as NIST or PTB. This unbroken chain of traceability provides confidence in the accuracy of calibration.

Calibration vs verification

Calibration compares equipment to trusted references to detect deviations, while verification just checks if equipment meets specifications. Regular calibration is essential to maintain quality control.

Metrological traceability

Metrological traceability enables linking instruments to national standards through calibration. This allows measurements made anywhere to be related to internationally standardized reference values.

Compliance with regulations

Documented calibration of inspection, measurement and test equipment used in regulated environments helps demonstrate compliance to standards like ISO 9001, ISO/IEC 17025, GMP, GLP etc.

In summary, proper calibration is invaluable for quality assurance across production, laboratories and process monitoring applications. Investing in an effective calibration program delivers significant dividends for quality.

Types of Calibration

Calibration is required for many different devices and instruments. The type of calibration depends on the specific parameter being measured.

Temperature Calibration

Temperature calibration ensures accuracy of thermometers, thermistors, thermocouples, RTDs, infrared thermometers, ovens, baths, etc. It is typically done using calibration baths, furnaces, temperature blocks and reference thermometers.

Common temperature calibration equipment

  • Dry-well calibrators
  • Liquid baths
  • Precision thermometers
  • Thermocouple simulators
  • RTD simulators
  • Temperature calibrator-controllers

Pressure Calibration

Pressure calibration covers gauges, sensors, transmitters, switches and calibration equipment itself. Hydraulic pressure generators or pneumatic controllers are commonly used.

Typical pressure calibration tools

  • Dead weight testers
  • Pressure controllers/calibrators
  • Manometers
  • Pressure pumps
  • Comparison gauges

Electrical Calibration

Electrical calibration ensures accuracy of voltmeters, ammeters, ohmmeters, waveform generators, power supplies, data acquisition devices and more.

Common electrical calibration equipment

  • Digital multimeters
  • Calibrator-DMM combos
  • Precision DC/AC voltage sources
  • Current shunts
  • Resistance standards

Dimensional Calibration

Dimensional calibration covers length standards like gages, blocks, pins and rings. It also includes calibration of measuring instruments such as micrometers, calipers, indicators etc.

Typical dimensional calibration tools

  • Gage blocks
  • Precision thread wires
  • Surface plates
  • Optical comparators
  • Height gages

Torque Calibration

Torque calibration ensures accuracy of torque wrenches, screwdrivers, and dynamic torque testers used in manufacturing and assembly processes.

Common torque calibration equipment

  • Torque wrench calibrators
  • Torque transducers
  • Torque screwdrivers
  • Torque monitoring systems

In addition to the above, calibration is necessary for equipment like weighing scales, force gauges, accelerometers, flow meters and many more. Accredited labs use global standards to perform reliable calibrations across various parameters.

Calibration Methods and Best Practices

Proper calibration techniques and following best practices helps ensure accurate, reliable measurements from test and measurement equipment.

Common Calibration Methods

Some typical calibration methods include:

  • Single-point calibration - Compares equipment against one calibration point
  • Two-point calibration - Checks linearity using upper and lower range values
  • Multipoint calibration - Uses 3 or more points for curve fitting
  • Bench calibration - Performed in-house using working standards
  • Primary standard calibration - Highest accuracy reference directly linked to SI units
  • Field calibration - Performed on-site rather than in a lab environment

Key Elements of Calibration Best Practices

Best practices for achieving reliable and accurate calibrations include:

  • Traceability - All standards must be traceable to national/international standards like NIST
  • Trained personnel - Calibration should be done by experienced, skilled technicians
  • Controlled conditions - Ambient conditions like temperature can affect results
  • Documentation - Detailed calibration procedures and reports should be maintained
  • Identification - All devices should carry calibration status labels
  • Handling care - Instruments should be properly handled and stored

Calibration Procedures

Thorough calibration procedures help achieve repeatability and reproducibility:

  • Equipment required and setup
  • Environmental conditions
  • Detailed test steps
  • Expected values
  • Adjustment process (if applicable)
  • Uncertainty budgets
  • Reporting

Pre-Calibration Activities

Before starting actual calibration process, steps include:

  • Clean device surfaces
  • Visually inspect for any obvious damage
  • Allow suitable warmup time
  • Verify equipment meets specs (e.g. tolerance)

Post-Calibration Activities

After completing calibration, important steps involve:

  • Apply calibration labels
  • Update equipment records and logs
  • Return device to service or label it out-of-service if found out of tolerance
  • Schedule next calibration based on frequency requirements

Adhering to proper methods and best practices for calibration ensures accurate, reliable and compliant measurement processes.

Choosing the Right Calibration Tools and Equipment

Selecting the appropriate calibration tools and equipment is essential for achieving accurate and reliable measurements. The key considerations when choosing calibration tools are:

Measurement Range

The calibration equipment must be capable of covering the full operating range of the instrument being calibrated. This ensures measurements can be verified at all critical points.

Resolution and Precision

The calibration reference should have better resolution and higher precision than the unit under test. This allows detecting small deviations.

Uncertainty Levels

The calibration standard should have lower uncertainty than the instrument being calibrated. Typical requirements are 4:1 uncertainty ratio.

Accuracy and Traceability

Calibration equipment must provide measurements traceable to national standards like NIST or PTB to ensure the highest accuracy.

Automated vs. Manual

Automated calibration tools improve efficiency for high volume calibration. Manual standards allow more flexibility.

Portable vs. Benchtop

Portable calibrators allow field calibrations while benchtop models reside in labs.

Multifunction vs. Single Function

Multifunction calibrators combine several parameters but can be less accurate than dedicated single function standards.

Common Calibration Tools

Some typical calibration tools for various applications include:

ParameterCalibration Tools
TemperatureDry block calibrators, liquid baths, RTD probes
ElectricalDigital multimeters, voltage/current sources, RLC meters
PressureDead weight testers, hand pumps, manometers, gauges
TorqueTorque wrenches, screwdrivers, calibrator-controllers
DimensionalGage blocks, micrometers, dial indicators, optical comparators

Tips for Selection

  • Analyze calibration needs and frequency of use
  • Consider future requirements and budget
  • Select vendors carefully based on reputation and accreditation
  • Ask vendors to demo equipment if possible
  • Verify traceability reports and uncertainty figures

Choosing calibration equipment suited for the application ensures accurate, standards-compliant calibration.

Calibrating In-House vs. Using a Calibration Lab

Organizations that rely on calibrated equipment have two main options - calibrate internally or outsource calibration to an accredited lab. Here is an overview of the pros and cons of each approach:

In-House Calibration

Performing calibration with internal resources has advantages like:

  • Lower costs for high volume calibration
  • Faster turnaround time
  • Better control over scheduling and priorities
  • Closer monitoring of calibration process
  • No transportation requirements for equipment

Challenges with in-house calibration include:

  • High initial investment in calibration equipment
  • Ongoing cost of lab maintenance, utilities, supplies
  • Need for trained, skilled calibration technicians
  • Space requirements for calibration lab area
  • Administrative workload of operating a lab

Outsourced Calibration

Using an external accredited calibration lab provides these advantages:

  • Access to a wider range of calibration capabilities
  • Availability of specialized calibration disciplines
  • Flexibility to handle varying calibration workloads
  • Lower investment needed in internal resources
  • Calibrations traceable to national metrology institutes

Potential disadvantages of outsourced calibration include:

  • Higher cost per calibration
  • Longer turnaround times
  • Transportation requirements
  • Less control over scheduling priorities
  • Risk of damaged equipment during shipping

Making the Choice

When deciding between in-house vs. external calibration, consider factors like:

  • Calibration workload volume and frequency
  • Importance of speedy turnaround
  • Range of calibration capabilities needed
  • Capital funds and operating budgets
  • Existing staff resources and capabilities

Performing a cost-benefit analysis can help determine the more viable option.

Maintaining Calibration Records and Compliance

Proper documentation and record keeping is essential for managing an effective calibration program and ensuring compliance with quality management system requirements.

Importance of Calibration Records

Detailed calibration records provide many benefits:

  • Demonstrates traceability of measurements
  • Provides evidence for auditors and inspectors
  • Enables monitoring of equipment performance
  • Identifies instruments due for recalibration
  • Provides data for analysis to optimize calibration intervals
  • Assists troubleshooting equipment problems
  • Documents process for maintaining quality

Calibration Record Contents

Calibration records should contain information like:

  • Asset identification details like equipment model & serial number
  • Calibration date and next due date
  • Identification of calibration procedure used
  • Calibration reference standards used
  • Environmental conditions during calibration
  • Calibration results and readings
  • Statements of uncertainties and traceability
  • Indicators of pass/fail status
  • Details of adjustments or repairs
  • Name and signature of technician

Preserving Calibration Records

Calibration records should be:

  • Securely stored in physical or digital formats
  • Backed up to prevent accidental loss
  • Accessible when needed for retrieval
  • Legible and stored appropriately to prevent deterioration
  • Retained for specified periods based on compliance needs

Compliance with Standards

Proper calibration record keeping helps demonstrate compliance with regulations like:

  • ISO 9001 Quality Management Systems
  • ISO/IEC 17025 Testing and Calibration Laboratories
  • ANSI/NCSL Z540 Calibration Laboratories and Measuring and Test Equipment
  • FDA/GLP Good Laboratory Practices
  • EURAMET Calibration Guide

Leveraging Calibration Software

Using a calibration management software system can help:

  • Standardize documentation format
  • Auto-generate calibration certificates
  • Send automatic reminders for upcoming calibrations
  • Enable paperless digital record storage and retrieval
  • Analyze calibration data easily

Robust calibration record keeping and documentation provides the foundation for compliance.

Benefits of Amazon Prime for Calibration Purchases

Amazon Prime provides a number of advantages when purchasing calibration equipment, tools, and supplies. Here are some of the key benefits:

Free Two-Day Shipping

Amazon Prime offers free two-day shipping on thousands of items, including many calibration products. This allows you to get your calibration tools rapidly without paying extra shipping fees. Quick delivery means you can start using new instruments sooner for calibrating your equipment.

Free One-Day and Same-Day Delivery

For an additional fee per order, Amazon Prime members can get one-day delivery on millions of items. In select areas, Prime also provides same-day delivery within hours on qualifying purchases. This rush delivery can help when you need calibration supplies urgently.

Free Release-Date Delivery

You can pre-order upcoming calibration products and get them delivered on their actual release date at no extra cost with Prime. This ensures you'll have the latest equipment right away.

Try Before You Buy

The Prime Try Before You Buy program allows you to test out selected calibration tools for a week before purchasing. You can make sure the item suits your needs before committing.

Prime Early Access

Amazon Prime Early Access provides 30-minute early access to Lightning Deals on calibration equipment. You can grab time-limited discounts before non-Prime members.

Overall, a Prime membership can provide significant savings on shipping costs as well as ensure quick, reliable delivery of calibration products. The Try Before You Buy and Early Access benefits are also useful when making purchases.p>

Understanding Calibration: The Basics

Understanding Calibration: The Basics

Calibration is the process of comparing the output of the instrument to be calibrated with the values of a proven accurate reference instrument. This way, it can be determined whether the measuring instrument does not deviate too much and is suitable to perform measurements. Calibration is a process that requires careful attention and is based on a number of important principles. Calibration is one of the primary processes used to maintain instrument accuracy. The calibration process generally involves using the instrument to test samples of one or more known values called “calibrators.” The results are used to establish a relationship between the measurement technique used by the instrument and the known values. Calibration is extremely important as it allows users and businesses to have confidence in the results that they monitor and record. The formal definition of calibration by the International Bureau of Weights and Measures (BIPM) is the process of comparing a device under test (DUT) of an unknown value with a reference standard of a known value. The calibration process consists of comparing the DUT reading to a standard's reading and recording the error. Performing calibrations and keeping track of all documentation can be time-consuming and labor-intensive.

What Are The Different Types Of Calibration?

There are different types of calibration that can be performed on various instruments across different sectors. Here are some of the most frequently performed types of calibration:

  1. Mechanical Calibration

  2. Mass & Volume Calibration
  3. Dimension Calibration
  4. Pressure Calibration
  5. Force Calibration
  6. Torque Calibration
  7. Speed Calibration
  8. Acoustics Calibration
  9. Density & Viscosity
  10. Thermal Calibration

  11. Temperature calibration
  12. Humidity calibration
  13. Electro-Technical Calibration

  14. Source Mode calibration
  15. Measure Mode Calibration
  16. Pressure Calibration

  17. Gas and hydraulic pressure measurement
  18. Flow Calibration
  19. Pipette Calibration
  20. Medical Devices Calibration

Radiological Calibration is also a type of calibration that is used in the medical field. Electrical calibration is another type of calibration that is commonly performed on instruments such as data loggers, electrical meters, and multi-meters.


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